Limit each paragraph to one idea unless you are linking related points. If you are comparing old and new, for example, it makes sense to bring them together in one paragraph. Complicated information, or a discussion of several ideas, generally needs to be broken up into separate paragraphs to be easily understood.
Keep it simple
Instead of:Another way to break up blocks of information and draw the readers' attention to important elements is to use a question-and-answer format. This will help your reader find information that is important to them.
If you find that you have one or two favourite transition words, you may be trying to compensate for poorly organized text. Use transition words when you need them, but avoid overusing them.
Put parallel ideas in parallel constructions
Instead of:Use point form and lists appropriately
You can make parallel points clear and easy to remember by using tabulation or a dropped list. Each item in the list is preceded by a bullet or a number. Bullets or numbers draw the readers attention and separate the items better than dashes.
Here are some guidelines for tabulation:
Try thisFor the following paragraph, identify the problem or issue from the point of view of clear and effective paragraphs. Then, rewrite the paragraph.
Exploring the Community
The advantage of this is that its demands are based on day-to-day experience, that its scope is flexible, and that it allows the teacher to gain a full measure of insight into parents' lives. The first task is to explain to students that the community is its people and then to have them list family members and to go home and gather stories and objects which their parents consider to be of special significance. The objects should be displayed and the stories shared. Once this has been done parents should be invited to come and elaborate or to tell new stories themselves. The project can end at this point with family portraits, family trees, family histories, travel journals, biographies etc. It can, however be expanded to take in the entire neighbourhood. In this case, it may culminate in the preparation of street maps, the drawing up of bar graphs (on the relationship between one- and two-story houses in a five-block section, for instance), the making of models of places of interest, the recording of interview with local businessman, the consideration of local concerns, the production of neighbourhood directories or tourist guides. Parents can take part in all these ventures - helping to make contacts for research purposes, accompanying groups or individuals on measuring or sketching expeditions, acting as guides for field trips to churches, synagogues, stores and restaurants, finding materials, giving advice. They can be invited to view work in progress or at the time it is complete.
Other resources online:Writing User-Friendly Documents
(U.S. National Performance Review)
"Divide Your Material Into Short Sections"
"Limit Each Paragraph to One Topic"